NetSuite Integration to Automate E-Invoicing Process for a Global IT Solutions Provider

November 21, 2024
Ramesh Janga
Case Studies
0

CLIENT OVERVIEW

The client is a global IT Solutions provider specializing in the cloud ERP space with presence across multiple key markets.

Challenges

Challenge 1: Darwin Box & NetSuite System Integration

Mapping the employee and project data on Darwin Box with NetSuite’s data structures
Managing data transformations and conversions for consistency across both platforms.

Solution:

Developed a custom API solution to enable seamless data exchange between Darwin Box and NetSuite.
Ensured precise data mapping and transformation, optimizing data flow and consistency.

Challenge 2: India GST and E-Invoicing Compliance

Configuring NetSuite to meet India-specific GST invoice requirements and e-invoicing regulations.
Ensuring proper formatting and compliance for India tax invoices.
Integrating e-invoicing with the Clear Tax Portal for streamlined processing.

Solution:

Configured the Sitemap within NetSuite to generate India-compliant GST invoices.
Enabled seamless integration with the Clear Tax Portal for e-invoicing compliance.
Ensured accurate invoice formatting, numbering, and content in line with regulatory standards.

Challenge 3: Consolidating Time Entries for Invoicing

Aggregating time entries from individual resources across different projects and tasks.
Calculating total time for specific periods and generating invoices with accurate billing information for each resource.

Solution:

Created a custom solution to consolidate time entries and generate invoices based on individual resources.
Automated the attachment of approved timesheet documents to invoices and email delivery for efficient invoices.

Results

Data Accuracy: Precise mapping optimized the data integrity between the two platforms.
Faster Processing: Automation of the invoicing process cut down generation and processing time, boosting operational efficiency.
Efficient Document Management: Automated timesheet attachments improved document handling and email delivery.

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