Transforming Manufacturing Operations with Tailored NetSuite Solutions

November 20, 2024
Ramesh Janga
Case Studies
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CLIENT OVERVIEW

The client is a key player in the manufacturing sector, providing high-quality equipment that supports seamless production and distribution of oil and gas products.

Challenges

Challenge 1: Outbound Shipment Management:

Consolidating multiple sales orders into a single record while maintaining data accuracy.
Handling discrepancies in sales order details such as dates, quantities, prices, shipping addresses, and payment terms.
Ensuring inventory availability to prevent overcommitment.
Automating invoice generation for consolidated orders with compliance with regulations.

Solution:

Developed a custom solution that combined multiple sales orders into a unified record, automated invoice generation, and ensured inventory checks and compliance.

Challenge 2: Consolidated Invoice Generation

Generating a single invoice from multiple outbound shipment invoices with differences in shipment dates, quantities, and prices.
Addressing discrepancies between individual invoices and the consolidated record.
Ensuring the consolidated invoice was accessible, accurate, and aligned with accounting processes.

Solution:

Built an automated system to consolidate multiple invoices into one, ensuring accuracy, consistency, and seamless integration with accounting systems.

Challenge 3: Special and Drop Ship Purchase Order Management

Modifications to Purchase Order (PO) lines, such as adding, deleting, or updating items, were not supported by the standard process.
Managing complex business logic for updating PO lines and ensuring accurate tracking.
Handling a high volume of POs while maintaining system performance and reliability.

Solution:

Configured custom fields and developed routines for dynamic PO line modifications, ensuring accurate updates and scalability for high-volume transactions.

Challenge 4: SAP-NetSuite Integration

Establishing a secure and reliable connection between SAP and NetSuite for data exchange.
Ensuring data synchronization in real-time without manual intervention.

Solution:

Implemented a secure SFTP connection and integrated APIs to enable seamless data transfer and synchronization between the two systems.

Challenge 5: KSA E-Invoice Setup

Meeting ZATCA e-invoicing compliance, including generating invoices.
Mapping data fields accurately and integrating with the ZATCA portal for submission.

Solution:

Configured NetSuite with a sitemap to comply with ZATCA regulations and integrated the system with the portal to automate e-invoice generation and submission.

Challenge 6: PDF Customization

Advanced PDF module limitations restricted flexibility in creating PDFs tailored to business needs.
Meeting specific requirements for layout, formatting, and data presentation in PDF outputs.

Solution:

Developed a custom PDF generation solution with enhanced flexibility to support dynamic layouts, workflows, and data formatting.

Results

Operational Efficiency: Automated processes reduced manual errors and accelerated workflows across sales, invoices, and POs.
Accuracy: Improved data integrity and ensured compliance with standards like ZATCA e-invoicing regulations.
Scalability: Custom solutions were designed to handle large transaction volumes and adapt to future business needs.
Seamless Integration: SAP-NetSuite integration enabled real-time data synchronization and enhanced decision-making.
Flexibility: Tailored PDF templates and PO modification tools provided adaptability to specific business requirements.
Customer Satisfaction: Enhanced accuracy, streamlined operations, and improved user experiences led to better client outcomes.