NetSuite Integration to Automate E-Invoicing Process for a Global IT Solutions Provider
CLIENT OVERVIEW
The client is a global IT Solutions provider specializing in the cloud ERP space with presence across multiple key markets.
Challenges
Challenge 1: Darwin Box & NetSuite System Integration
- Mapping the employee and project data on Darwin Box with NetSuite’s data structures
- Managing data transformations and conversions for consistency across both platforms.
Solution:
- Developed a custom API solution to enable seamless data exchange between Darwin Box and NetSuite.
- Ensured precise data mapping and transformation, optimizing data flow and consistency.
Challenge 2: India GST and E-Invoicing Compliance
- Configuring NetSuite to meet India-specific GST invoice requirements and e-invoicing regulations.
- Ensuring proper formatting and compliance for India tax invoices.
- Integrating e-invoicing with the Clear Tax Portal for streamlined processing.
Solution:
- Configured the Sitemap within NetSuite to generate India-compliant GST invoices.
- Enabled seamless integration with the Clear Tax Portal for e-invoicing compliance.
- Ensured accurate invoice formatting, numbering, and content in line with regulatory standards.
Challenge 3: Consolidating Time Entries for Invoicing
- Aggregating time entries from individual resources across different projects and tasks.
- Calculating total time for specific periods and generating invoices with accurate billing information for each resource.
Solution:
- Created a custom solution to consolidate time entries and generate invoices based on individual resources.
- Automated the attachment of approved timesheet documents to invoices and email delivery for efficient invoices.
Results
- Data Accuracy: Precise mapping optimized the data integrity between the two platforms.
- Faster Processing: Automation of the invoicing process cut down generation and processing time, boosting operational efficiency.
- Efficient Document Management: Automated timesheet attachments improved document handling and email delivery.
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